Trello Pricing 2023 – How Much Does Trello Cost?

Trello pricing starts at $5 per user, per month, with more expensive plans costing $10 per user, per month and $17.50 per user, per month. However, there's also a free plan available if you don't want to pay anything at all.

Trello's free option will appeal to most individual users and small-to-medium-sized teams because it has no user limit. Plus, it scored well on our 2023 ease-of-use tests and is a relatively simple program compared to the likes of monday.com.

In this guide, you'll find everything you need to know about Trello pricing plans, as well as its features, hidden costs, and more. You'll even discover some of the best Trello alternatives in case you aren't keen on this particular project management platform.

In this guide:

• What Is Trello?
• Trello Pricing Plans
• Trello Costs Explained
• Trello Hidden Costs
• Trello Features
• Trello Alternatives
• About Our Research
• The Verdict
• Trello Pricing FAQs

What Is Trello?

Trello is a project management tool best suited to basic task management, with a neat and tidy Kanban-style UI that's easy to navigate. It's not as capable as some of its rivals when it comes to managing complex projects, but it'll still provide a welcome efficiency boost to any team that decides to use it.

Although its simple interface means that Trello is clearly built for generic project management, its task cards support just as much detail as more robust options like Jira, including task comments. All that to say, Trello could be the right fit for your business, especially if you need simple project management software that's easy to use.

What Are the Top Trello Alternatives?

Trello achieved a 4.3/5 overall rating based on our test results and currently sits sixth out of the 10 major providers we test regularly, making a slight improvement on its 2022 score (4.1/5).

This is partly due to its solid security score (4.4/5) and the fact it's much easier to use than some of the more powerful providers we test regularly, such as Smartsheet. It's also better value than many Trello alternatives considering its plans start at just $5 per user, per month.

In terms of functionality and features, our research team awarded Trello just 2.6/5, meaning it came as an unimpressive 9th out of the 10 project management software providers included in our testing program. There are no task dependencies, milestones, or time-tracking features, a lack of collaboration tools, and nothing to track budgets with.

Plus, you have to pay extra for add-ons to overcome its feature shortcomings. Here's a quick look at our top-rated project management software tools that make for good Trello alternatives:

monday.com– Best overall and the easiest to use provider we tested
Teamwork – Best for budget tracking, cheaper than rivals
ClickUp – Best for task management features & best free plan
Smartsheet – Excellent security and reporting features

Although not quite as capable as the likes of Teamwork, Trello scores particularly highly for customer support (5/5) thanks to the onboarding, phone, and 24/7 live support available on its Enterprise plan. The 4.1/5 score for ease of use, which was the fourth-best score on our tests, was higher than ClickUp's – which some members of our testing group found a little overwhelming.

Trello also achieved a good security score of 4.4/5 thanks to two-factor authentication, Google-based authentication options, single sign-on, and user permissions being available on all plans. For comparison, Wrike doesn't offer single sign-on until its Enterprise plan, and Smartsheet only offers 2-factor authentication on its enterprise-focused plan.

Despite Trello's excellent customer service options, there are better programs out there for managing projects. But read on to find out more about Trello's pricing plans, and how we research project management software:

Trello Pricing – Is Trello Free?

Trello is “free” insofar as it offers both a 100% free plan and a free trial of its paid tiers, meaning you can see if it's right for you without paying a penny.

Which one is right for you? Fortunately, the Trello pricing system is easy to understand, so you should be able to find a good fit for your business quite easily. Here are Trello's plans for you to compare, and you can read on a full guide to the benefits you get for each of Trello's pricing tiers (as well as how much you'll need to pay).

Trello's four different plans are:

• Trello Free – best for just getting started, not as good as ClickUp's free tier.
• Trello Standard ($5 per user, per month) – best for smaller teams that need basic features
• Trello Premium ($10 per user, per month) – best for businesses that need admin control.
• Trello Enterprise ($17.50 per user, per month) – best for enterprise-level organizations.

Trello Costs Explained

With inflation continuing to rise and the economic outlook nothing short of bleak for many businesses, it's more important than ever that companies are getting good returns on investment when it comes to software. Trello's plans are actually very good value for money and among the cheapest on the market, with the Standard plan representing an excellent option for small teams who can't fork out big bucks for software at this time.

Trello scores 4.1/5 for pricing on our 2023 tests. Although it's more limited than some of its rivals in terms of features and functionality, you're also not paying much for it at all, so it's actually pretty good value for money – particularly if you're looking for a basic task-tracking tool with a few handy features, rather than a completed Work OS for centralizing all of your business's planning and communication.

With only 46% of organizations making project management a cultural priority – and 11.4% of all resources wasted due to deficiencies in project management methods – it's a good chance to get ahead of the game, and Trello can certainly help you with that. Below we've explained the provider's pricing plans in detail.

Trello Free plan – Best for individuals just getting started

As we mentioned earlier, Trello pricing starts at zero with unlimited personal boards (viewable only by a single individual) and 10 boards (projects) per workspace. Other features include:

• Unlimited cards (i.e. tasks)
• Unlimited lists
• 10MB per file attachment on task cards
• Unlimited power-ups

The free tier does come with limits though. There aren't any data visualization tools on Trello's free plan, unfortunately, and there aren't many collaboration features either, which is why it's better suited for individuals. It's quite some distance off being as useful as the free plan offered by ClickUp, which offers a wealth of collaboration features and data visualization tools for absolutely nothing.

Both ClickUp and Trello let users create automations on their respective free plans, which is a big plus for project managers who want to boost efficiency without spending a dime.

You will, however, have access to Agile project templates and you'll be able to integrate your project management software with Microsoft Teams, Hangouts, Telegram, and Slack as well as CRM software like Pipedrive. As free plans go, it's pretty good.

Trello Standard plan – Best for smaller teams that like the basic Trello interface

The Standard tier ($5 per user, per month) offers small businesses a more affordable option for project management that still offers core features necessary for professional operations. Additional features include:

• Unlimited project boards
• Advanced checklists
• Ability to add guests
• Custom fields
• 250MB per file attachment on task cards

Specifically, the ability to add guests and have unlimited project boards is largely why smaller teams will feel more at home than with the free plan, despite not adding that many more features.

A lot of other top project management software providers make many of their features available on their first paid plans. For example, Asana's free plan offers no data visualization tools such as charts and widgets (just like Trello) but its first paid plan has one of the best sets of tools for presenting data money can buy.

In January 2023, Trello released Advanced Checklists for its Standard plan, as well as the Premium, and Enterprise plans. Advanced checklists let managers create step-by-step to-do lists for tasks, and subsequently assign staff members and due dates to each item in these to-do lists.

You do miss out on some of the more functional Trello features found in the Premium plan though. Most notably, you'll only get access to the standard board view, with no timeline view, table view, dashboard view, or any of the other options available on this plan.

Additionally, you'll only get standard support, rather than the priority support found in more expensive plans. Still, this is a decent entry-level option that is more affordable and better value than some of the other first paid plans on offer. For example, Wrike's first plan is almost double the price of Trello's, and monday.com also has a more expensive first paid plan – but a lot of features are still locked away on top tiers, so we'd recommend Trello's cheaper option.

Trello Premium plan – Best for businesses that need admin control

Going up to the Premium tier will cost $10 per user, per month billed annually. This tier supports the same unlimited personal boards, cards, and lists, but adds a few more features, including:

• Additional views (Timeline, Calendar, Dashboard)
• Admin control
• Security features
• Simple data export

Most importantly, this is the first plan with proper admin control and advanced security features too, so you can truly manage your larger team in a more meaningful way.

There's also a Gantt chart for tracking project progress and some preset charts for visualizing data, and milestones so you can see your project's critical dates. On this plan, Trello also throws in a spreadsheet-style view and you'll be able to create sub-tasks that branch off main tasks, and there's that handy calendar we mentioned earlier to aid with your team organization.

Unfortunately, when compared to a premium plan from the likes of monday.com or Wrike, Trello still falls short. ClickUp's premium offering, the Business plan, is $2 more per user, per month than Trello's Premium plan. You could also read our full monday.com review and Wrike pricing guide to learn more about these providers.

However, it has a much vaster set of features than Trello offers, however, so it's worth the small difference in price if you need tools for complex task management. Besides, you'll only end up buying add-ons once if you opt for Trello in this sort of situation, anyway.

Trello Enterprise plan – Best for enterprise-level organizations

Finally, there's the Enterprise tier, which has variable pricing depending on the number of team members. To use Trello with 25 Enterprise users — the minimum number of users — you'll be paying $17.50 per user, per month, billed annually, but this price falls slightly if you add more users.

As well as everything in the Premium plan, Trello Enterprise adds a number of additional features, including:

• Organization visible boards
• Organization-wide permissions
• Unlimited workspaces
• Multi-board guests
• Attachment permissions –

All these features are clearly aimed enterprise-level organizations, essentially making this plan for large businesses that need a certain level of control over the platform and a whole lot of team members.

Trello scores 5/5 for customer support, higher than any other provider we tested. On the Enterprise plan, which is actually still cheaper than the Business plans provided by the likes of Wrike and Asana (both retail at over $20 per user, per month), you'll have access to onboarding assistance and 24/7 live support, and you'll be able to receive guidance over the phone too.

Trello Pricing: Hidden Costs

Trello doesn't have as many native features as rivals like ClickUp or monday.com, scoring just 2.6/5 for overall functionality. It scores poorly for data visualization (2.9/5), as there are no tools for displaying data on the free or standard plan. Once you get the Premium plan, there's a smaller range of chart types (3) than you'll get if you opt for a provider like monday.com (6). You also can't pull data through from custom fields for display, either.

It supplements shortcomings like these with an extensive directory of “Power-Ups”, which are effectively add-ons that are designed to complete specific tasks or allow you to integrate with other software.

However, only about a third of these Power-Ups are completely free or have a free option – which means you'll have to pay for the rest. This puts Trello's low price tag into a slightly different perspective; although it's got a cheaper first paid plan than the likes of Wrike and Asana, you're much more likely to spend money after you purchase a subscription.

However, if you just need a basic task tracker and want a simple interface to log into and check on your project progress, you might not need additional features. It's definitely simpler to go with ClickUp, pay the extra couple of dollars, and have everything you need ready to go.

Trello Features

Trello users start life on the free tier, which has no limits on personal boards, and a healthy cap of 10 shared boards per workspace. Like Jira, the idea with Trello is that you manage tasks by moving the cards between different lists on your board. What those lists are named is completely up to you.

Task cards might start life in a “Not started” list, before moving over to “In process,” and then finally, “Completed.” As the task cards move through these different stages users simply have to drag-and-drop them to the next list.

The downside of the free tier is that the use of Power-Ups is limited, and many key features needed for project management just aren't available without that extensibility. Trello also doesn't have task dependencies, though you can use the site's linking features to achieve a similar result. It's also lacking a calendar view and a timeline for seeing all the tasks at once; however, both of those features can be added via Power-Ups.

Power-Ups

Trello's third-party integrations and extensions for added functionality are known as Power-Ups. Similar to extensions built for the Chrome and Firefox browsers, Power-Ups can be created and submitted by other Trello users, third parties, or Atlassian itself.

There are tons of Power-Up options such as Butler for task automation, timeline views, Gantt charts, and integrations for popular work tools such as Slack, Google Calendar, Google Drive, and Salesforce. There's even a voting plug-in if you want to poll your team on a certain issue.

Trello's Power-Ups portal. Image: Tech.co's testing process

Unfortunately, as we've mentioned already, the main reason Trello users have to rely on a series of Power-Ups is that the software is quite limited, at least when compared to monday.com.

Take collaboration for instance – Trello scores just 1.8/5 and doesn't include an online whiteboard, project message board, document editing tool, or any AI capabilities. ClickUp, which scores 4.7/5 for collaboration, offers all these features on its free plan (aside from its AI workplace assistant).

Board views

Trello is famous for its board system, allowing users to seamlessly pass through the steps of a project for all to see. From the idea stage to the completed stage, you'll be able to drag and drop tasks along a Kanban board to keep track of it all:

The Kanban board interface in Trello. Image: Tech.co's testing process

However, if you opt for the Premium plan, you'll get access to a wide range of other board views, including calendar, timeline, dashboard, map, and team table, all offer a different look at your team's progress.

Trello still only scores 2.9/5 for task management, however, because it doesn't include a resource management tool, team view, or a task dependency function, which means it'll feel restrictive if you're running a large-scale project with numerous team members and complex tasks.

Email to task card conversion

Every single team member on a Trello board receives their own personal email address for the board. They can then send an email to the board to add a new task, or forward messages that are then automatically converted to tasks. There could be a board dedicated to filling a specific company position, for example, and then every application received via email could be forwarded to the board.

For each email the subject line becomes the task card name, the written contents of the message become the details view, and any attachments are included as well. It's a very handy feature and a good way to get information into Trello from multiple places.

Trello video overview: Project management in action

This video from Trello shows the basics of the project management tool including how to navigate the app, and how to organize tasks and lists within boards.

Although Trello is free, the provider also offers free trials of its paid software, so you can take it out for a spin if you'd rather have a proper look at it for yourself!

Trello Pricing: About Our Research

Here at Tech.co, we only publish articles about project management software – and all the software we write about, for that matter – if we've road-tested it and rated it using a professional research framework.

For our 2023 project management testing series, we focused on five different assessment areas in order to score providers: Security, functionality, ease of use, customer support, pricing, and integrations. “Functionality” is further broken down into four sub-categories: task management, workflow creation, data visualization, and collaboration.

There are loads of websites out there that say they've used a certain software program, or claim they've tested it – as well as providers claiming their software or service is the best. We try to buck that trend by publishing the results of our research, rather than making claims that aren't backed up by anything at all.

Buying software – and finding accurate information on it – is, to put it lightly, difficult. So rest assured that we've got you covered. We do have commercial partnerships with some of the providers we write about, but our product-led research allows us to remain editorially independent.

Trello Pricing: FAQs